Vacancy Announcement
U.S. Embassy
Monrovia, Liberia

Vacancy Announcement
# 12-2009

OPEN TO: All Interested Candidates
POSITION: Secretary, FSN- 6
OPENING DATE: March 19, 2009
CLOSING DATE: April 2, 2009
WORK HOURS: Full-time; 40 hours/week
SALARY: Not-Ordinarily Resident (NOR):
(Position Grade: FP-08 to be confirmed by Washington)
Ordinarily Resident (OR): US $8,611 p.a.

LENGTH OF HIRE: FIXED TERM NOT TO EXCEED THREE YEARS.

NOTE: ALL NON-LIBERIAN APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS ALLOWING WORK IN COUNTRY BEFORE BEING ELIGIBLE TO APPLY.

The US Embassy in Monrovia is seeking an individual for the position of a Secretary with the Office of Overseas Buildings.

Basic Function of the Position:

Serves primarily as a secretary for the OBO Construction Project Office preparing correspondence, maintaining computer databases and information, docs filing/routing of correspondence and notices, and schedules office maintenance.

QUALIFICATIONS REQUIRED:

1. Education: Completion of Secondary School.
2. Past work experience: Four or more years of office secretarial or administrative assistant work. At least two years should be directly related specialized experience. U.S. Government experience a plus.
3. Post entry training: On-the-job orientation.
4. Language proficiency: Level 3 English and other regionally languages a plus.
5. Job knowledge: A thorough knowledge of secretarial/office management functions, procedures and standard information sources. Good working knowledge of computer systems, and programs used to support secretarial functions like Microsoft Office Suite (Outlook, Excel, Word, etc).
6. Skills and abilities: Tact in dealing with office situations and the ability to meet and greet visitors. Level II (more that 40 words per minute) typing skills. Have the ability to file, research and find supporting data from a variety of sources, use MS Office Suite of programs and to use standard office equipment.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office, ((231) 77-054826) and at http://monrovia.usembassy.gov/vacancies.html.

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

TO APPLY
Interested applicants for this position must submit the following or the application will not be considered:

1. Letter of Application
2. A current resume or curriculum vitae plus
3. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.
4. Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION TO
Human Resources Office
Application for Secretary (OBO)
American Embassy
P.O. Box 98
1000 Monrovia 10 Liberia

Please include point of contact information including full name and telephone number.

CLOSING DATE FOR THIS POSITION: April 2, 2009
DEFINITIONS
1. U.S. Citizen Eligible Family Member (USEFM) – For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:

• U.S. Citizen; and,
• Spouse or unmarried child at least 18 years old; and,
• Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:

1. Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or
2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.
2. EFM: An individual related to a US Government employee in one of the following ways:

• Spouse;
• Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
• Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
• Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

3. Member of Household (MOH) – An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is:

• Not an EFM; and,
• Not on the travel orders of the sponsoring employee; and,
• Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.

A MOH is under COM authority and may include a parent, unmarried partner, and other relative or adult child who falls outside the Department’s current legal and statutory definition of family member. A MOH does not have to be a U.S. Citizen.

4. Not Ordinarily Resident (NOR) – An individual who:

• Is not a citizen of the host country; and,
• Does not ordinarily reside (OR, see below) in the host country; and,
• Is not subject to host country employment and tax laws; and,
• Has a U.S. Social Security Number (SSN).

NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

5. Ordinarily Resident (OR) – A Foreign National or US citizen who:

• Is locally resident; and,
• Has legal, permanent resident status within the host country; and,
• Is subject to host country employment and tax laws.

All OR employees, including US citizens, are compensated in accordance with the LCP.


CLOSING DATE FOR THIS POSITION: (April 2, 2009)

The US Mission in Monrovia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.